When you leave a voicemail message, you are leaving an impression of yourself. Whether you’re in a job now or in search of one, your ability to leave clear, concise, and relevant messages can impact how you are perceived professionally.
Most people don’t give a lot of thought to voice messages, so the end result can often be confusing and rambling. It is important to convey an interesting, useful, and efficient message. Try to keep your messages to under one minute in length, if possible. A voice message that the listener doesn’t consider relevant or one that is too long will cause you to lose his/her attention. Keep in mind that voice messages are typically well-received when they project a friendly tone with some enthusiasm and/or energy.
Before you leave a voicemail message for a potential hiring manager, client, or professional colleague, consider the following:
- What is the purpose of your call?
- Why are you leaving the message for this particular person?
- Does the recipient know you, or do you first need to establish who you are in your message?
- What will motivate the listener to hear your complete message? If you have something of value or importance to offer him/her, mention it early.
- Did you clearly convey what action you are hoping the recipient will take after hearing your message?
There is no question that in today’s business world, people are busy and often overwhelmed with the number of voice messages they must return. By following the above tips, the chances that your voicemail message will be one to which someone responds will be much better.
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